Central West Virginia Wireless Association
Constitution and By-Laws
Revised November 19, 2015
Amended: February 11, 2017
We, the undersigned, wishing to secure for ourselves the pleasures and benefits of an association of persons commonly interested in Amateur Radio, constitute ourselves the Central West Virginia Wireless Association, and enact this constitution and the included by-laws as our governing law. It shall be our purpose to further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency, provide emergency radio communications to the greater Central West Virginia community, and to so conduct club programs and activities as to advance the general interest and welfare of Amateur Radio in the community.
Article I – Membership
Persons interested in Amateur Radio communications shall be eligible for membership as set forth in Article IX Sec 2. Membership shall be by application and approval of the membership committee and upon such terms as the club shall provide in its By-Laws.
Article II – Officers and Executive Committee
Sec. 1. The officers of this club shall be President, Vice-President, Secretary, and Treasurer.
Sec. 2. The officers of this club shall be elected for a term of one year by vote of the members present provided there be a quorum, at the annual November meeting
Sec. 3. Vacancies occurring between elections can be filled by volunteer and approved by the Executive Committee.
Sec. 4. This club shall have an Executive Committee consisting of four members consisting of the President, Vice President, Secretary, and Treasurer.
Sec. 5. Officers may be removed by a three-fourths (3/4) vote, representing a quorum of the membership present at the monthly meeting
Article III – Duties of Officers
Sec. 1. The President shall preside at all meetings, and conduct them according to the rules adopted. He/she shall enforce due observance of this constitution and By-Laws; decide all questions of order; sign all official documents adopted by the club, and perform all other duties pertaining to the office of President The President of the club shall automatically be a member of all committees with the privilege of voting or refraining from voting in order to serve as a Tie-Breaker.
Sec 2. The Vice President shall assume all the duties of the President in his/her absence. In addition he/she shall assist the President in advancing club interest and activity as approved by the club. He/she shall maintain liaison with applicable local, regional, and national organizations, in support of same, in time of need, if within our capabilities.
Sec 3. The secretary shall keep a record of the proceedings of all meetings to include member attendance, keep a roll of members, submit membership applications, carry on all correspondence, read communications at each meeting.
Sec 4. The Treasurer shall receive and receipt all monies paid to the club; keep an accurate account of all monies received and expended; pay no bills without proper authorization (Executive Committee). The budget shall identify, by categories, known and predictable disbursements of Club funds. After approval by the Executive Committee the budget shall be submitted to the membership at a regular meeting. Approval of the budget by a quorum of the membership is required. all expenditures of Club funds shall be approved by the Executive Committee or officers constituting a business committee. At the end of each quarter he/she shall submit an itemized statement of disbursements and receipts. The Treasurer shall communicate any member dues paid, to the Secretary, as soon as practically possible. The Treasurer shall ensure that all checks contain two (2) signatures.
Sec 5. At the end of his/her term, all elected officers shall turn over everything in his/her possession belonging to the club to his/her successor or other elected officer.
Article IV – Duties of the Executive Committee
The Executive Committee shall have broad powers to plan Club activities and to conduct Club business except for those items of business reserved for the Full Membership by the By-Laws of the Club. Decisions made by the Executive Committee, acting within its authority, shall require concurrence of a majority of the Executive Committee members at a regular Executive Committee meeting.
Article V – Meetings
The By-Laws shall provide for regular and special meetings. At meetings, a minimum of thirty percent (30%) of the paid membership shall constitute a quorum of the transaction of business.
Article VI – Dues
The Club, by majority of the quorum present at any regular meeting, may levy upon the general membership such dues as shall be deemed necessary for the business of the organization.
Article VII – Membership Assistance
The Club, through designated Committees will provide technical advice to members concerning equipment design and operation to assist in frequency observance, clean signals, uniform practices, and absence of spurious radiation from club member-stations. The club shall also maintain a program to foster and guide public relations
Article VIII – Amendments
The constitution or By-Laws may be amended by a quorum vote of the total membership. Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on at the next following regular meeting, provided a reasonable attempt to notify all members of the intent to amend the constitution and/or By-Laws has been made, prior to said meeting.
Article IX – Conduct of Meetings
Robert’s Rules of Order shall govern proceedings of the Club.
Sec l. Secretary
It shall be the duties of the Secretary to keep the constitution and By-Laws of the club and have the same with him/her at every meeting. He/she shall note all amendments, changes and additions or the constitution and shall permit it to be consulted by members upon request.
Sec 2. Membership
Full membership is open to licensed amateurs which includes all club privileges as well as rights to hold a club office and submitted to the Membership at any regular membership meeting. Associated membership is also extended to all interested in Amateur Radio with no voting privileges.
Sec 3. Meetings
Regular meetings shall be held on the second Saturday of each calendar month.
Sec 4. Dues
Dues shall be payable in January of each year. Members who fail to pay their dues by the end of February of the same year shall be dropped from the Association membership rolls. Associate Members dues shall be set by a vote of the full membership and payable when joining and in January of following years. New full members joining after July 1 will be assessed 1 half the full year dues for the remainder of the year.
Sec 5. Committees
Club officers or the Executive Committee shall have the authority to establish temporary or standing committees as deemed necessary. Members of committees shall be drawn from the Club membership. The Club officers or the Executive Committee shall appoint a committee chairperson.
Sec 6. Finances
A budget shall be prepared by the Treasurer, with input from membership, and submitted to the Executive Committee at the beginning of each calendar year. The Budget shall identify, by categories known and predictable disbursements of club funds. After approval by the Executive Committee the budget shall be submitted to the membership at a regular meeting. Approval of the budget by a quorum of the membership is required. All expenditures of Club funds shall be approved by the Executive Committee. The Executive Committee is authorized to approve expenditures, not to exceed one hundred ($100.00) without membership approval.
Respectively submitted by the By-Law Committee
Chairman: Wayne Crowe KIBEJ
Victor Shuttleworth WV8CC
Chester Blosser KD8QZL
James Martin K8QVC
Richard Wilt K8TPH
Article IX Sec 4. Amended 2-11-2017